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Student Medical Certificate (SMC)

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Undergraduate Students

Odilla Van Delinder
Undergraduate Admissions Assistant


Undergraduate Program Information

Amanda Costella
Undergraduate Program Assistant

Music Education

Music Research and Composition

Catherine Fraser

Undergraduate Program Assistant

Music Performance

The Don Wright Faculty of Music Student Services area (Talbot College Room 210) offers academic counselling, services and support to all undergraduate Music students. 

This office is responsible for the following:

  • Confidential discussion regarding personal, medical or religious issues that affect performance and what accommodation is available
  • Advice about eligibility for the various degrees and modules offered
  • Assistance in interpreting academic policies and procedures
  • Processing of recommendations from departments such as special permissions
  • Assistance with registration procedures
  • Scholarship inquiries
  • Assistance and processing of forms including those required for withdrawal from the Faculty or University
  • Letter of Permission inquiries


To ensure that students receive the most accurate, current academic program information and advice, the appropriate advisor should be consulted.

Undergraduate Counselling

  • Incoming Students
  • Current Year 1 Students
  • Bachelor of Arts (Honours Specialization in Music or Major in Music) Students
  • General Bachelor of Music or Bachelor of Music (Honours) Students

Please consult the Faculty of Music’s Academic Counsellor, Diane Mills and the office of the Associate Dean for Undergraduate Admissions and Programs. Appointments may be made through Odilla Van Delinder at or 519-661-2044.

Undergraduate Programs Counselling

  • Bachelor of Music with Honours (Composition, Music Education, Music History, Music Theory, Music Research, or Performance (Orchestral Instrument, Piano, or Voice)) Students
  • Bachelor of Arts (Specialization in Music Administrative Studies or Major in Popular Music Studies) Students

Once a student has been admitted to a specific program, the Chair of the student’s degree program becomes their academic advisor.

To make an appointment, contact either of the Undergraduate Program Assistants:

  • Amanda Costella at 519-661-2111 x85332
  • Catherine Fraser at 519-661-2111 x85402

or email by degree program:

  • Music Education:
  • Music Performance Studies (including the One-Year Artist Diploma and Music Performance Diploma (Three-Year Program)):
  • Music Research and Composition (Composition, Music History, Music Theory, Music Research) and including the BA programs in Music Administrative Studies and Popular Music Studies:

Academic Consideration for Student Absences Policy

To use a Self-Reported Absence (SRA) the absence can be no more than 48 hours in duration, and the assessment for which consideration is being sought is worth 30% or less of the student’s final grade. Students are expected to contact their instructors within 24 hours of the end of the period of the self-reported absence, unless noted on the syllabus.

Students are not able to use the self-reporting option in the following circumstances:

  • for exams scheduled by the Office of the Registrar (e.g., December and April exams)
  • absence of a duration greater than 48 hours,
  • assessments worth more than 30% of the student’s final grade,
  • if a student has already used the self-reporting portal twice during the academic year

If the conditions for a Self-Reported Absence are not met, students will need to provide a Student Medical Certificate (SMC) if the absence is medical, or provide appropriate documentation if there are compassionate grounds for the absence in question. Students are encouraged to contact their Faculty academic counselling office to obtain more information about the relevant documentation.

Students should also note that individual instructors are not permitted to receive documentation directly from a student, whether in support of an application for consideration on medical grounds, or for other reasons. All documentation required for absences that are not covered by the Self-Reported Absence Policy must be submitted to the Academic Counselling office.

Documentation from Family Physicians and Walk-In Clinics
If a Student Medical Certificate (SMC) is required, students seeking medical treatment from a family physician or walk-in clinic should request an SMC be completed at the time of the initial consultation. Students are advised that family physicians or walk-in clinics may charge a fee to complete this form.

Documentation from Student Health Services
If a Student Medical Certificate (SMC) is required, students seeking medical treatment from Student Health Services should request an SMC be completed at the time of the initial appointment. Students are advised that Student Health Services charges a $20 fee for completing an an SMC.

Documentation from Hospital Urgent Care Centres or Emergency Departments
If a Student Medical Certificate (SMC) is required, students who require emergency medical treatment should request an SMC be completed at the time of the initial Emergency Department visit. Where it is not possible for a student to have an SMC completed by the attending physician, the student must request alternative Emergency Department documentation sufficient to demonstrate that his/her ability to meet his/her academic responsibilities was seriously affected.

See also "Deferrals & Accommodation for Medical Illness" in the MPS Handbook.