Deferrals & Accommodation for Illness

Deferral of Jury

Deferral of a jury examination by a student is permitted only in the case of illness or injury (supported by documentation from a physician) or for compassionate reasons (supported by an email to the MPS Department Chair). Deferral of a credit recital by a student is permitted only in the case of illness or injury (supported by documentation from a physician), for compassionate reasons (supported by an email to the MPS Department Chair).

In lieu of in-person signatures and paper forms, a student seeking permission for a deferral or rescheduling request must email the Chair of the Department of Music Performance Studies for consideration (Dr. Sophie Roland - sroland2@uwo.ca) and copy the MPS Undergraduate Assistant (mpsdept@uwo.ca).

Failure to follow the deferral procedure by the end of April results in an automatic F failure on the student transcript. An incomplete jury or recital denies progression through an Honours program. No further registration for Applied Instruction will be accepted until a deferred jury or recital is completed.

Medical Documentation should be forwarded by email to:

Undergraduate: Academic Counsellor Diane Mills (pdmills@uwo.ca)
Graduate: Graduate Program Assistant Audrey Yardley Jones (ayardley@uwo.ca)

Additional information on Accommodation for Medical Illness can be found on the Program Counselling page.

Rescheduling of Deferred Juries

Performance juries deferred from December will be rescheduled in January unless further extension is warranted. Non-graduating deferred April juries that are approved by the Department Chair will be rescheduled to the end of May, unless medical documentation indicates a longer recovery time is needed, in which case the jury will be scheduled for the first day after Labour Day in September. Students unable to perform the May jury due to illness will be required to obtain further medical documentation to be rescheduled for Sept. Deferred graduating April juries will be rescheduled in early May, so that the mark may be submitted in time for spring graduation. See the Important Dates for more information.

Deferral of a Credit Recital

REQUEST FOR DEFERRAL OF A BOOKED CREDIT RECITAL

  1. Inform your studio instructor immediately that you will be requesting a deferral of your recital. Email the Chair of the Department of Music Performance Studies for consideration (Dr. Sophie Roland - sroland2@uwo.ca) and copy the MPS Undergraduate Assistant (mpsdept@uwo.ca). State the grounds for deferral, which ordinarily are limited to medical conditions (documentation will be requested for undergraduate students and may be requested for graduate students), or compassionate reasons (generally a significant family emergency); please note that professional engagements, auditions, or failure to confirm in advance the accompanist’s (and ideally the studio teacher’s) availability will not routinely constitute grounds for deferral. Deferrals based on compassionate reasons must be supported by an email to the MPS Department Chair by the student or studio teacher. Paperwork must be submitted to the MPS Undergraduate Assistant at least several days prior to the recital to allow time for processing (10 days prior if the reason is compassionate).

  2. The MPS Chair will consider the request and indicate if the $200.00 Recital Cancellation Fee is required.

  3. If permission to defer is given, the recital will automatically be rescheduled by the Concert Manager to April 2023. It is possible that hours throughout the day and evening may be assigned.

  4. The Music Performance Studies Undergraduate Assistant will inform everyone involved of the new date and time.

  5. Failure to follow the above procedure may result in a student being marked as a "no-show" and receiving a failing grade.

Deferral of a Graded Chamber Music Recital

*“Affected Student” refers to the chamber music student whose illness/injury or circumstance requiring compassion are the grounds for their request to defer their Graded Chamber Music Recital.

Please note that, while the *Affected Student and Designated Group Member bear certain responsibilities, described below, in requesting and rescheduling a deferred Graded Chamber Music Recital, all group members need to communicate in a timely and responsible manner to facilitate any deferral request a group may make for a Graded Recital.

  1. The Affected Student in the group must inform their faculty coach immediately that they will be requesting a deferral of their group’s Graded Chamber Music Recital. The Affected Student must complete the “Request for Deferral of a Graded Chamber Music Recital” form (available here or from the Undergraduate Assistant in TC210).  State the grounds for deferral, which ordinarily are limited to medical conditions (documentation will be requested), or compassionate reasons (generally a significant family emergency); please note that professional engagements, auditions, or failure to confirm in advance the coach’s availability will not routinely constitute grounds for deferral. Your faculty coach must sign the form. Deferrals based on compassionate reasons must be supported by an email to the MPS Department Chair by the student.

  2. There is no fee for a deferral of chamber music recital based on illness, injury or compassionate grounds.

  3. The MPS Chair will consider the request.

  4. If permission to defer is given, the Graded Chamber Music Recital will be rescheduled by the Concert Manager, in consultation with the group’s Designated Group Member (DGM).

  5. The Music Performance Studies Undergraduate Assistant will inform everyone involved of the new date and time.

  6. Failure to follow the above procedure may result in members of the group receiving a grade of “0” for the portion of their course grade constituted by the missed Graded Recital.