Preparing Printed Programs

Step One: Read the Style Guide

Reading the Style Guide is an important first step!

Step Two: Prepare Your Program According to the Style Guide

The Style Guide has been condensed into these easy fill-in-the blank Microsoft Word files. Please note that they only work on Microsoft Word but does not work on Microsoft Open Office. Recitalists are most welcome to prepare their programs in the Word Processor of their choice, however, they must use the Style Guide above. Questions about style, should be directed to the Reference Librarian, Lisa Philpott.

N.B.: To print the Fill-in-the-Blanks documents without the comments, Choose File > Print > ALT W (or the "Print What" drop-down menu) > Document > OK. You do NOT want it to say "Document and Markups."

N.B.: To show the table borders/lines that you're working with, select Table > Show Gridlines.

Step Three: Printing Your Program onto the Appropriate Template

Print the template, place it in your printer and print your program (see above) onto it.

  • For more template designs, please contact the Marketing & Communications Coordinator at least 4 weeks before your recital or concert (see sidebar).

Step Four: Submit Your Program for Printing

Student Credit Recital Programs
Visit the Credit Recitals page for details on how to submit your program electronically (PDF version) to the appropriate Department. Please include your full name in the file name plus the date of your recital.

Please note that any changes to repertoire require filling out the recital approval form, and receiving the necessary signatures, all over again. Contact the Undergraduate Assistant or the Graduate Student Assistant as applicable for further details about changing your program.

Studio Recital Programs
Instructors are required to make their own photocopies of programs. To access the appropriate program paper, please order via to have it delivered to your mailbox or inquire in the Marketing and Communications Office in TC 232, Mon. - Fri., between 9 a.m. and 1:30 p.m. only. (Extended hours-Winter Term: Tues. – Thurs., 9 a.m. – 3 p.m.) Please email a final PDF of the program to for record-keeping, or leave one copy in Rachel Condie's mailbox in the main office. A historical record is kept in the Music Library each year of all recitals.

All Other Programs
Generally, program information should be submitted by faculty members (or their TAs) to Rachel Condie electronically for copying at minimum one week in advance of the event. If extensive formatting is required (e.g. all large and small ensembles, guest artists, personnel listings, including translations) two weeks is appreciated. Please contact Rachel as soon as possible if you are unsure about the program submission process.

Step Five: Picking Up Your Program to Take to Your Recital

Student recital programs (default is 20 copies - up to 50 copies can be requested when you submit your original approval form) will be available for pick up from a tray in the Marketing and Communications office in TC 232, approximately one week prior to the recital. It is the performer or event host's responsibility to ensure that they are picked up within the time window that the Marketing and Communications office is open: Mon. – Fri., 9 a.m. - 1:30 p.m. (Extended hours-Winter Term: Tues. – Thurs., 9 a.m. – 3 p.m.)